Process AP™
Simplify reconciliation & approvals for faster AP processing
Accounts payable workflows and invoice management can be labor-intensive. Ricoh's Process AP automates key business processes and workflows, regardless of document format or source. Powered by advanced data capture and workflow management technologies, you can optimize AP processing and invoice reconciliation with an enterprise-level solution designed for small and mid-sized businesses.
Accelerate accounts payable workflows
Benefits of automated AP processing
Advanced automation ends the hassle, frustration, and endless follow-ups needed to complete accounts payable workflows.
Boost employee productivity by eliminating repetitive, manual tasks
Improve customer and vendor experiences with faster payables
Drive growth by empowering employees to focus on core business objectives
What you can do with Process AP
Capture and classify data from paper and digital files into a single, centralized database
Track and manage unmatched and conflicting data with flexible filtering and reporting
Replicate all vendor transactions including purchase orders, invoices, and more
Design conditional approvals, delivered by email or via web interface
Feed captured data into your current accounting or ERP systems
Deploy in days with expert support
Our team will work with you and your teams to get you started in days, not weeks. Onboarding is simple, direct, and designed to get the solution deployed fast. Here’s what you can expect:
Kick-off: we’ll meet, do introductions, set up the account, and set the plan
Build: setup vendors
Configure: integrate all necessary components
Test: User Acceptance Testing (UAT) / end user training
Client care: final Q&A and customer support hand-off
Key features of Process AP
Automated AP workflows
2- and 3-way matching
Reporting dashboards
Flexible monthly subscription plans
Initial end-user and vendor set-up
Direct integration with leading accounting software
How it works
Automation does most of the work. Here's a snapshot of what you will need to do once deployed.
Scan or upload purchase order (PO) once submitted.
Scan or upload packing list upon receipt for two-way matching.
Scan or upload invoice upon receipt for three-way matching.
If everything matches, Process AP generates approved transaction. If not, an exception report is generated.
(optional) Data transferred to accounting system or ERP.
Ready for the benefits of Process AP?
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